Van Buren Township

License Plate Recognition (LPR) & Intersection Surveillance


Dear Prospective Bidder: 

You are invited to submit a proposal for the above subject to Van Buren Township. 

The details of our request are contained in the enclosed Request for Proposal (RFP). Additional information and resources needing to be addressed are outlined in the RFP and also located on our website, https://vanburen-mi.org/ in the “Public Notices” section. 

Main details for the RFP are as follows: 

1. The bidder shall confirm intent to submit a bona fide proposal and designate its representative by participating in a pre-bid interview on Thursday, September 30, 2021 at 10:00 a.m. EST to noon via https://us02web.zoom.us/j/81942215327 

 

2. A prospective bidder requiring any clarification on any technical, contractual or other RFP inquiries may notify Van Buren Township via email at the following address no later than Thursday October 7, 2021 noon EST. vbtrfpresponse@vanburen-mi.org 

 

3. Inquiry answers will be shared with all prospective bidders. 

 

4. Vendor sealed submittals must be received at the address by Thursday, October 21, 2021 at 10 a.m. EST sent to the Clerk’s Office at 46425 Tyler Rd., Van Buren Township, MI, 48111. Submittals will be opened and read at this same date. 

 

5. At the discretion of the designated RFP selection team members, selected bidders may be invited to supply additional information on the contents of their proposal during the evaluation period. 

 

6. Evaluation of proposals and the selection of a vendor will be performed in accordance with the RFP. 

 

Sincerely, 

Dan Selman 

Deputy Supervisor | Van Buren Charter Township 

2 License Plate Recognition (LPR) & Intersection Surveillance RFP 

I. Overview 

The Van Buren Township Police Department is requesting proposals from qualified firms to provide License Plate Recognition (LPR) camera technology for the purpose of surveilling key intersections in support of public safety investigations. This RFP seeks to provide coverage of up to seven (7) key intersections with License Plate Recognition (LPR), installation services, a hard-wired internet connection (preferred option) or mobile broadband connections, device management, and cloud storage. 

II. Requirements 

 

• The cameras must be able to provide License Plate Recognition (LPR) technology and cover a minimum of 4 lanes of traffic. 

• The cameras must provide a surveillance solution, with a reasonable scope of radius, to any given intersection. 

• Cameras must be able to handle at least 7,500 cars per day in busy city intersections. 

• Cameras should be solar-powered or have a low-cost sustainable energy capability; a combination solar powered and low-cost energy solution is preferred. 

• Cameras must be able to withstand extreme weather conditions, given the climate of Southeast Michigan. 

• If cameras operate using mobile broadband, ongoing mobile connection fees must be included in proposal. 

• Vendor must be able to provide a mounting location if one is not currently available at the desired location. A sample of installation costs must be included in proposal. 

• Cloud storage must allow for the retaining of plate reads for no less than 30 days. 

 

III. Cost & Budget Analysis 

 

The Township prefers a turn-key solution to the proposed project. Preferably, an all-inclusive packaged cost to the project, to include up front installation cost, hardware, annual on-going service and maintenance charges, and all ancillary charges. Increases to the annual services should be prominently noted. 

The Proposal shall provide a cost breakdown for installation for a mounting location for the cameras on existing poles and a separate quote for a mounting location on new poles (constructed by the vendor). 

Ex.: Installation Method 

Cost of Installation 

Notes 

Existing Poles* 

New Poles* 

Alternative Solution** 


To view the full RFP click here.